The Belle Harbor Yacht Club: The Constitution
as amended June 2002
Article 1: Name This association shall be known as the Belle Harbor Yacht Club.
Article II: Object The objects of the Club are to foster and encourage yachting and sailing, to instill in the members a sense of community pride and spirit, and to furnish such entertainment and facilities for social and athletic activities as may from time to time be determined upon by the members thereof.
Article III:Officers The elected officers and directors of the club shall be: Chair of the Board of Directors, Commodore, Vice Commodore, Rear Commodore, Treasurer, Secretary, Chair of the House Committee and a maximum of twelve directors at large.
Article IV: Committee Chairs The Chair of the Board of Directors shall appoint the Chairs of all committees, except as provided in Article XIV and such appointments shall appoint at least two members of the Club to serve on each Committee during his/her tenture of office.
Article V: Election of Officers Election of officers shall take place at the Annual Membership Meeting each year, to be held within a reasonable time before January 1st. All Associate and Proprietary members in good standing shall be eligible to vote. With respect to the offices in which there are no contests, the Secretary shall, upon approval of a majority of members present, cast one ballot for the electionof such officers. With respect to such offices in which there are contests, election shall be by seperate ballot and a majority vote of the members present shall elect. In the event there are more than two canidates for an office and no candidate recieves a majority, then all the two receiving the highest number of votes shall be eliminated and such two candidates shall be voted upon and the one receiving the highest number of votes shall be elected to such office.
With respect to members of the Board of Directors who are not officers, the term of said office shall be three years. Such terms of office be staggered so that only a maximumof four such members shall be elected each year. Except with respect to members of the Board of Directors, officers elected shall hold office until their successors are elected at the next Annual Membership Meeting.
Article VI: Vacancies In case of a vacancy occuring in the office of Chair of the Board of Directors, Commodore, VIce Commodore or Rear Commodore, the officer next in rank shall be promoted thereby to such vacancy for the unexpired term and an election may be held for the vacant offices. Vacancies occuring in the office of Treasurer, Secretary, Chair of the House Committee or Directors of the Board may be filled for the unexpired term by appointment made by the majority vote of the Board of Directors.
Article VII: Board of Directors The Chair of the Board of Directors, the Commodore. Vice Commodore, Rear Commodore, Treasurer, Secretary, Chair of the House Committee and a maximum of twelve members at large, duly elected, constitutes the Board of Directors.
The Board shall be the general custodian of all Club property and shall be its general business agent and shall approve and negotiate all contracts for the Club. No expenditures, other than current operating expenses, shall be made without prior approval of the Board of Directors. They shall audit all bills against the Club and to them, as auditing committee, shall be referred the yearly report of the Treasurer. They shall have the power to make such rules relative to the use of the house and property under their charge as they may deem expedient, which rules shall be conspicuously posted in the Clubhouse. They shall keep full and correct minutes of their proceedings, which shall be read whenever called for by resolution of the Club at a meeting. They shall make a yearly report at the Annual Meeting showing the financial condition of the Club and the condition of the Clubhouse, grounds and other property under their supervision.
Meetings shall be held monthly during the year and at such other times as may be deemed expedient. The Chair of the Board of Directors may call a special meeting of such Board at his/her pleasure and shall do so upon the written request of three members of the Board of Directors.
Article VIII: Chair of the Board of Directors
It shall be the duty of the Chair of the Board of Directors to preside at all general membership meetings of the Club and at all meetings of the Board of Directors ands to enforce the laws and regulations of the Club. He/she shall make a report to the Club at the Annual Meeting. He/she may call a special meetings of the Club at his/her pleasure and shall do so at the written request of three directors. He/she shall be an ex-officio member of all committees.
Article IX: Commodore
It shall be the dutyof the Commodore to take command of the fleet and to enforce the laws and regulations of the CLub with respect thereto. The Commodore shall be the Chair of the Entertainment Committee and as such Chair shall run the calendar meeting to be held in January and to plan, run and/or supervise all Club functions and social affairs. The Commodore shall assist the Chair of the Board of Directors in the discharge of his/her duties and in his/her absence to command and officiate in his/her stead.
Article X: Vice Commodore
It shall be the duty of the VIce Commodore to assist the Commodore in the discharge of his/her duties and in his/her absence to command and officiate in his/her duties.
Article XI: Rear Commodore
It shall be the duty of the Rear Commodore to assist the Commodore in the discharge of his/her duties and, in the absence of both the Commodore and VIce Commodore, to command and officiate in their stead.
Article XII: Treasurer
It shall be the duty of the Treasurer to receive all monies due to the Club and deposit same in a Bank to be approved by the Board of Directorsin the name of the "Belle Harbor Yacht Club"; to pay all bills contracted by the the Club through its authorized representatives, certified by them and approved by the Board of Directors and to keep accurate records of all monies received and disbursed. At each regular meeting he/she shall submit a statement of the balance on hand and in the bank to the creditof the Club, and at the end of the fiscal year he/she furnish a detailed report of all receipts, disbursements and commitments, with vouchers for all disbursements. He/she shall notify members when in arrears and shall render statements to members in debt to the Club. He/she shall receive as compensation a sum to be fixed annually by the Board of Directors.
Article XIII: Secretary
It shall be the duty of the the Secretary to keep true and accurate record of the business transacted at such membership and Board of Director meetings, notify all members of the election and promptly report their names and addresses to the Treasurer. He/she shall notify each member of every regular and special membership meeting at least (7) days previous to the time appointed for the same. He/she shall maintain an up-to-date roll of all members with their addresses, as well as adequate files of all documents, records, reports and correspondence affecting the business of the Club. He/she shall perform such other clerical services as may be required by the Club, and shall receive as compensation a sum to be fixed annually by the Board of Directors.
coming soon ...
Article XIV: House Committee Article XV: Entertainment Committee Article XVI: Committee on Membership Article XVII: Nominating Committee Article XVIII: Quorum Article XIX: Election of Members Article XX: Honorary Members Article XXI: Honorary Life Members Article XXII: Enrollment of Members Article XXIII: Seal Article XXIV: Amendment Article XXV: Proprietary and Associate Membership Article XXVI: Non-Resident Membership Article XXVII: Junior Membership Article XXVIII: Introductory Membership
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